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Assistant, Legal

Job: #2019-59599
Store Number: 8311
Store: Southeastern Grocers
Category: Store Support / Corporate
Position Type: Legal
Full-Time/Part-Time: Full-Time
Address: 8928 PROMINENCE PARKWAY BUILDING 200Jacksonville, FL, 32256

 

Job Title: Assistant, Legal
Location: Store Support Center

Position Overview
The assistant, legal, will assist the attorneys and contract administrators in the business law group with contracts management and tracking, document preparation, and administrative and clerical support to the department.
Primary Responsibilities & Accountabilities
  • Utilize Upside contracts management system, including, without limitation, tagging contracts for critical dates.
  • Load vendor agreements into the contracts management system.
  • Assist internal business clients with questions regarding the use of the contracts management system.
  • Serve as a liaison between the legal department and IT department to identify, address and resolve functionality issues with the contracts management software.
  • Gather appropriate data and prepare special or ad-hoc reports, summaries and/or replies to inquiries.
  • Follow up with internal clients and vendors to obtain executed agreements.
  • Open, organize and maintain contract files (electronic and paper); fulfill requests for documents and information.
  • Provide administrative support to the attorneys and contract administrators.
  • Handle highly confidential and non-routine information.
  • Perform data entry and management (including tracking and process of contracts into database).
  • Support in-house attorneys and contract administrators with daily workflow of contracts to be processed.
  • Prepare reports and related correspondence as required.
  • Compose and send out routine correspondence.
  • Assist with assessing priority and urgency of correspondence, calls, e-mail, etc., and respond as appropriate in absence of attorney.
  • Process check requests.
  • Perform other job-related duties as assigned.
Qualifications
Minimum
  • High school diploma or equivalent and two (2) years related legal experience; or an equivalent combination of education and experienc
  • Ability to read, write and speak English proficiently.
  • Ability to understand and follow English instructions.
  • Authorization to work in the United States or the ability to obtain the same.
  • Successful completion of pre-employment drug testing and background check.
Preferred Qualifications
  • Five (5) years of experience supporting attorney(s) or executive(s), including contract management; or an equivalent combination of education and experience.
Required Behaviors
  • Lives the Valuesby embracing the essence of the company demonstrating a commitment to the company’s goal and values.
  • Unifies and motivates team through praise and recognition of success with immediate feedback to build an environment of trust.
  • Business-drivenshowing passion for the business, delivering results consistently.
  • Customer-orientatedby passionately demonstrating that the customer comes first… always by putting the customer’s needs above all else.
  • People Passionthrough consistently treating others with respect and dignity.
Knowledge, Skills, Abilities
  • Demonstrated strong PC skills including working knowledge and proficiency with the primary Microsoft Office applications.
  • Excellent spelling and grammatical skills and the ability to independently edit documents, suggest changes, deletions and additions.
  • Excellent organizational skills with proven experience in prioritizing work and coordinating several projects simultaneously while adhering to strict deadlines.
  • Excellent communication and interpersonal skills to effectively convey complex and detailed information to a diverse population, including senior management.
  • Exceptional problem-solving, critical-thinking and customer-service skills.
  • Intense focus on detail and accuracy of work.
  • High standard of integrity and reliability.
  • Compliance with all company policies and procedures.